Equipment?Import Agency?Breaking down the practical workflow

Professional?Foreign trade?Agency company undertakes?Equipment import?When conducting business, it is necessary to establishEnd-to-end risk control system. The typical process includes:

• Preliminary technical parameter verification
  • Compare the HS code with the product description
  • Verify whether the equipment's power parameters comply with energy efficiency standards.
• Triple Verification Mechanism for Declaration Documents
  • ?Certificate of Origin?Ming and Brand Authorization Chain Review
  • Pre - review of import licenses for mechanical and electrical products
• Special handling for port operations
  • Oversized Equipment Wharf Unloading Plan
  • Moisture-proof and Shockproof Packaging Acceptance Standards

Five Major Risk Zones in the Import Process

According to the latest data from the General Administration of Customs in 2025, the error rate in declaring equipment goods is 37% higher than that of ordinary commodities, with the main risks concentrated in:

• Classification dispute risks: Multi-functional processing equipment is prone to HS code discrepancies.
• Technical barrier risks: The EU CE certification renewal cycle has been shortened to 18 months.
• Risk of logistics loss: The damage rate of precision instrument transportation is as high as 13%.
• Fund precipitation risks: The average port congestion time for complete sets of equipment reached 8.7 days.
• Post-Supervision Risks: The Retroactive Period for Environmental Disposal Responsibility of Used Mechanical and Electrical Equipment Extended

Value creation points of professional agency services

A high-quality agency should offerFull Lifecycle SolutionRather than simple customs declaration services:

• Risk Pre-management
  • Establish a database of equipment technical parameters (covering 3000+ product entries).
  • Predict the tariff reduction path under the RCEP agreement
• Emergency response capability
  • 72-hour Fast Customs Clearance Channel (Applicable to AEO-Certified Enterprises)
  • Temporary CCC Certification Processing (Average Reduction of 15 Working Days)
• Cost optimization combination
  • Transportation Insurance Package (Save 23% on Premium Costs)
  • Dispute Negotiation on Demurrage Charges (Successful Case with a 61% Reduction Rate)

New Standards for Proxy Service Selection in 2025

The equipment import agency market is showing a trend of professional segmentation. It is recommended to evaluate service providers from four dimensions:

• Industry access qualifications
  • Does it have exclusive customs clearance qualifications for electromechanical equipment?
  • Filing Status of Special Goods Transportation
• Technical analysis capability
  • Professional electromechanical engineering team configuration
  • Successful Cases of Customs Classification Advance Rulings
• Risk transfer mechanism
  • Scope of Coverage for Misrepresentation Liability Insurance
  • Advance Payment Clause for Demurrage Loss
• Digital Delivery Standards
  • Real-time Customs Clearance Status Visualization System
  • Electronic Document Archiving Management

Practical case:?Medical Devices?Import customs clearance optimization

A top-tier hospital encountered the following when importing CT equipment from Germany:

• The original factory data indicates that the power parameters conflict with China's GB 9706.1-2025 standard.
• Customs questions the accuracy of equipment classification (arguing for classification under 9018 instead of 9022).

Professional agency companies take countermeasures:

• Complete the compliance rectification of technical documentation within 72 hours.
• Application Procedures for Administrative Advance Ruling on Customs Classification
• Coordinate with third-party testing agencies to issue a declaration of conformity.

Ultimately, the equipment was put into clinical use 17 days ahead of schedule, saving a total of 820,000 yuan in demurrage fees and breach of contract penalties.